ICA Network Accounts Policy (ICA-ACCT-01)

Approval and adoption and revision
Approved by the Information Technology Manager on March 17, 2023.
Purpose
To manage Penn State user accounts and access to Athletics network resources.
Scope
This policy applies to all users, computers and communications devices owned or operated by Intercollegiate Athletics. This policy also applies to any computer or communications devices that are present in an Athletics facility or Athletics operated network that are not owned or operated by Intercollegiate Athletics and have a need to communicate with any Athletics operated communications device.
Policy
1. Account Creation
  1. Account creation in the Enterprise Active Directory is only performed by the Penn State Accounts department and is not directly managed by Athletics IT.
  2. All classification of accounts is determined by Penn State Accounts.
  3. Access to ICA resources requires Athletics IT employees to place user accounts into appropriate Group Policy Security Groups.
2. Account Removal
  1. Resignations
    1. User accounts are maintained by Penn State Accounts and will be disabled according to the current Penn State policies.
    2. Access to Athletics resources will be removed by removing the user’s inclusion in the appropriate Group Policy Security Groups.
  2. Terminations
    1. Terminated employees will have their account disabled at the time indicated by Human Resources.
    2. User accounts are maintained by Penn State Accounts and will be disabled according to the current Penn State policies.
    3. Access to Athletics resources will be removed by removing the user’s inclusion in the appropriate Group Policy Security Groups.
EAD Organizational Unit Structure
1. User Accounts are maintained by Penn State Accounts.
2. To control resource availability for ICA, users are placed into security groups.
  1. Athletics Employees are placed into a top-level security group that controls access to computer logins, wireless connectivity, and VPN access.
  2. Employees are placed into a departmental security sub-group that controls access to certain departmental resources such as video shares or remote terminal applications.
Monthly Audits
On a monthly basis, ICA Human Resources provides a list of current Athletics employees. Athletics IT will make any changes required.